Prop Master (PM)

Property Master

The Prop Master (PM) is responsible for the planning and execution of all props, borrowed, rented or built. The PM has supervisory responsibility over both construction and running crews.

Duties during the Planning Period:

                l.      Read the script to become familiar with the prop requirements and production concept.

                2.     Make a complete list of required props; classify them into groups:

·     set props,

·      trim props,

·      hand props

·     food props.

 Coordinate this list with lists made by the Stage Manager (SM), Director (and possibly the Prop TA).

                3.       CHECK WHETHER THERE IS ANYTHING SUITABLE IN PROP STORAGE BEFORE PURCHASING ANY PROPS, OR MATERIALS FOR MAKING PROPS.   When in doubt, consult the Prop TA, Technical Director (TD) or Designer.

                4.     Establish deadlines for obtaining and building properties in consultation with the Prop TA.  The Prop TA has forms.

                5.     Make a list of expendable props like cigarettes and food.  MAKE EVERY EFFORT TO KEEP THESE EXPENDITURES TO A MINIMUM.

                6.     Make a detailed budget for the purchase of props.  Check this budget with the Prop TA.  Obtain the approval of the Prop TA prior to any spending. Items not included in the approved budget may not be purchased without the initialed permission of the Prop TA. 

Duties during the Construction Period:

                l.         Assist the Prop TA, as directed, in securing essential props (or substitutes) needed for rehearsal.  Rehearsal props become the responsibility of stage management during the rehearsal period.

                2.       Assign crew members specific construction or refinishing projects on a per lab basis.  Provide your crew with a detailed description of each property, including dimensions, finish, and some visual aid re: style.

                3.       Check with the Shop Supervisor or Master Carpenter (MC) for use of shop space when necessary to construct props in the scene shop.

                4.       Arrange a time with the SM when you can attend rehearsal.

                5.       Make a "by scene" list of required props and the characters handling them, listing the placement and movement of the props ON and OFF stage.  Verify the list with the SM.

                8.       When borrowing a property:  (have a loan list prepared in advance):

·      Assume a professional attitude when borrowing items; assure the loaning party that the     item will be well treated and secure; offer listed insurance coverage, if desired.

·      Never borrow without the consent of the Prop TA.  The Prop TA will accompany you, if necessary.

·      Never borrow expensive antiques or items having sentimental value.

·      Make any necessary transportation arrangements through the Shop Supervisor; Prop Masters with driver's license are expected to obtain authorization to drive university vehicles.  See the Prop TA for information.

                9.       Give requests for program acknowledgements to the Business Office immediately upon receipt; provide complete and specific information.  Inform the loaning party of the nature of the program credit to assure they will be satisfied. 

Duties during the Tech Rehearsal and Performance Period:

                1.       Attend all tech and dress rehearsals.  Check in with the Prop Crew Head to assure that all needs are being met and that props function as required.

                2.       Receive and forward Director notes following rehearsals.  Follow up the next day to insure that notes have been completed.  In the event that no crew is available, complete the notes yourself.

                3.       Review the storage and handling of props by the running crew, in consultation with the Prop Crew Head.

                4.       Check with the SM and Prop Crew Head to assure that the props remain their quality during the run of performances; be in close communication with the Prop Crew Head to answer questions and provide direction as needed.

Duties during the Clean up Period:

                l.         Direct the props crew in the safe removal and return of all props during strike.  Coordinate the strike activities with the Prop TA and Prop Crew Head so that all props can be removed quickly and safely prior to any dismantling of the set (except as necessary to access prop items).

                2.       Return all props to their storage spaces; store in the assigned location.

                3.       Empty and wash all bottles, glasses, dishes, ash trays, etc. before they are returned to the prop room or to their owners.

                4.       Throw out any perishable leftover food.  Clean out the prop room refrigerator as part of strike, if it was used for the show.

                5.       Return all borrowed or rented props as soon as possible and no later than 72 hours after the final performance.  Be sure that the loan agreement release form is to be signed by the owner and the signed list returned to the Prop TA.

                6.       After all the props have been put away, join the rest of the strike with your crew.  One crew is not finished until everyone is finished.

     

Line of Responsibility:

          

                1.       Your immediate supervisor is the Prop TA, followed by the University Theatre TD.